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Staffbeat

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Solution

There are many ways to approach Staffbeat. Perhaps you’re interested in learning more about the platform itself, seeking additional information on how the solution can support your work role, or maybe you’re most intrigued by the individual features?

Platform

At Staffbeat, we’ve consolidated everything into an AI-first platform, giving frontline employees the information, tools and support they need to do their best work. Everything integrates seamlessly, eliminating the need to switch between multiple applications. Secure and reliable, even on employees’ own devices.

By department

Employee engagement involves multiple stakeholders across the organisation. In Staffbeat, employees are at the forefront, and the platform provides a prime opportunity to break down organisational silos and collaborate more extensively to create optimal conditions for the workforce.

Features

Staffbeat is an AI-first multi-tool, providing access to news, updates, team walls, chat, handbooks, onboarding, learning, feedback, tasks, forms and more – all designed to make everyday work easier. Available in employees’ preferred language. Everything integrates seamlessly, eliminating the need to navigate multiple applications.

Platform

Staffbeat is a platform designed from the ground up with employees in mind, specifically aimed at enhancing engagement in manufacturing. Rooted in thorough research and built with insights from industry experts, Staffbeat provides a comprehensive business framework. This framework simplifies planning, executing, and reviewing initiatives that benefit both companies and their employees, leading to:

01

Improved performance

Through streamlined operations, improved quality and compliance.

02

Lower staff turnover

Through stronger engagement, communication and belonging.

03

Reduced absenteeism

Through improved wellbeing, support and early intervention.

04

Better safety practices

Through targeted training, safety awareness and proactive near-miss reporting

Staffbeat combines communication, learning and operational support in one platform, helping organisations improve engagement through tools that fit naturally into everyday work routines. These include communication, quick access to information, feedback mechanisms, collaboration, and efficient onboarding and training processes.

Staffbeat can be tailored to your brand identity, colours and ways of working, creating a familiar and engaging employee experience. The result is not just another tool, but a natural extension of your company culture and daily operations.

With a user-friendly interface inspired by the apps employees already know and use, Staffbeat simplifies access to information and daily tasks. It offers multi-language support together with guides, templates and AI-powered content creation tools. Designed for mobile use, it supports frontline employees while remaining equally suited to office-based teams.

Built for enterprise environments, Staffbeat adheres to stringent compliance and IT security standards, meeting the requirements of international organisations and regulated industries.

By department

Employee engagement involves multiple stakeholders across the organisation. In Staffbeat, employees are at the forefront, and the platform provides a prime opportunity to break down organisational silos and collaborate more extensively to create optimal conditions for the workforce. Here, you can see how Staffbeat supports employee engagement based on your role:

Internal Communications

Human Resources

Operations

Leadership

Internal Communication

Internal communication is key to driving employee engagement and operational efficiency, and Staffbeat makes it easier. The platform enables targeted communication to make it as relevant and engaging as possible, ensuring a smooth flow of information across the organisation and between colleagues. This is true for both management and staff, as well as among employees themselves.

In Staffbeat, communication happens just like on social media, with newsfeeds, groups, surveys, polls, and chats. Furthermore it has an announcement feature, that allows to send out urgent updates.

The platform allows for:
Corporate communication through posts in feeds, helping everyone understand the company’s mission, goals, and values. Updates and news can include text, photos, videos, links, invitations, and surveys. While content is published centrally, employees can interact with it through likes, comments, and shares.
Teams walls  for operational updates and group posts. Employees join different teams based on their role or interests. This can range from the entire organisation to specific sites, shifts, and interest groups like sports. In some groups, interaction might be limited to likes, comments, and shares, while in others, employees can post their own content for colleagues to engage with.
Surveys and polls  offer employees the opportunity to express their opinions and contribute to new ideas in a structured and engaging manner. These features enables participants to provide their feedback on various topics, from workplace improvements to new initiatives.
Chat is perfect for both one–on–one interactions and group discussions. Mirroring the familiar experience of platforms such as Messenger, it facilitates the sharing of text messages, images, videos, and links. This feature enhances collaborative efforts by enabling users to swiftly respond to, like, or share content, making it an indispensable tool for fostering dynamic and engaging workplace conversations.
Staffbeat feels familiar from day one, with an experience inspired by the apps employees already use in their everyday lives. Whether it is company news, site updates, or staying connected with colleagues, information is easy to find and engage with.

Creating content is simple. AI prompts and templates help content creators and managers create engaging content, while frontline employees can speak to the app instead of typing, have messages read aloud, and access everything in their preferred language. Built-in AI assistance also helps with writing and phrasing, making it easier for everyone to participate and contribute with confidence.

Human resources

Staffbeat simplifies HR’s approach to boosting employee engagement. It’s a social media–like platform, familiar to employees, enabling targeted sharing of news and updates, easy access to information, feedback through surveys and polls, invitations to meetings and events, inclusive onboarding for new roles, and skill enhancement via micro–learning.

The platform allows for:
Employee briefings via posts in feeds, covering various subjects such as HR announcements, policy updates, and diversity initiatives. These posts can encompass text, photos, videos, links, invitations, and surveys. While HR centrally publishes the content, employees can engage by liking, commenting, and sharing.
HR information hub  acting like an easily accessible intranet, simplifying access to information for employees. This includes content like employee handbooks, manuals and FAQ’s in text, image, and video formats, potentially linked to third–party sources.
HR surveys and polls  are great ways for ideation and to gather feedback on employee–related topics such as satisfaction, work–life balance, and company culture. Identifying areas for improvement and openly sharing action plans and outcomes build trust.
HR teams  can be used as communities that focus on key topics such as salaries and benefits, well–being, stress management, inclusion, and diversity. These groups can be equipped with targeted information, advice, and tools, serving as central hubs for employees to access essential resources and engage in meaningful discussions.
Meetings and events  can be easily planned through HR–sent invitations, complete with details and RSVP options. These sync automatically with Outlook and Google calendars, streamlining planning for all and enhancing communication and inclusivity through feedback, making activities more tailored and engaging for everyone.
Employee lifecycle management  automates an employee’s journey, optimizing each phase from onboarding to offboarding. The onboarding process includes personalized greetings, easy access to training, and automated feedback mechanisms to enhance engagement and support. Offboarding is streamlined for an efficient exit and to collect valuable insights through exit surveys.
Learning & training  features are designed for seamless professional development, integrating engaging and easily consumable content such as videos and tests to facilitate skill acquisition. Progress tracking and feedback mechanisms are included to ensure continuous improvement and adherence toindustry standards and legal requirements.
It is easy and intuitive for HR professionals to use Staffbeat. The user interface, familiar from social media, remains consistent for both them and employees, although the first group has access to significantly more features. Content can be translated into various languages with a single click, AI assists in generating material, and it is possible to voice input on devices that facilitate this functionality.

Staffbeat ensures full compliance by maintaining a digital record of crucial data.

Operations

Staffbeat makes everyday work simpler by supporting many operational tasks and routines. The platform is intuitive and easy to use from day one.
Whether teams are organised by division, site, shift, or function, Staffbeat helps with updates, information sharing, safety, onboarding, learning, certifications, meeting planning, task management, digital forms, and crisis management.

Staffbeats allows for:
Communication keeps operations running smoothly. Posts and instant messaging make it easy to share safety information, operational updates, production news, and important announcements using text, photos, videos, and more. Employees are organised into teams, making it easy to connect, collaborate, and share knowledge across departments, sites, shifts, and all levels of the organisation.
Information hub  serves as a user-friendly repository, providing instant access to operational resources such as Standard Operating Procedures (SOPs), manuals, and guidelines. Content can be shared in various formats, including text, images, videos, and links to other business systems when needed. Employees can access information in their preferred language, while QR codes placed on machines, workstations, or equipment provide fast and easy access directly where the work happens.
Onboarding  new employees or transitioning existing staff to new roles within the company is carried out through carefully structured programmes. These programmes are designed to provide comprehensive information, engaging activities, targeted training, and relevant assessments to ensure that all employees are thoroughly equipped for their responsibilities
Learning & training involve employees participating in learning journeys, where they build skills through content in various formats such as text, images, and video. Digital learning can easily be combined with classroom sessions, on-the-job training, and practical exercises, and may conclude with tests and certifications that serve as internal documentation and evidence for third parties such as customers, auditors, and authorities.
Forms can easily be accessed and completed, after which they are automatically routed through workflows to the appropriate recipients. Examples include equipment maintenance requests, incident reports, and material requisition forms, but they can also be used for more advanced processes such as frontline help desks and service requests. This helps ensure efficient workflows, faster response times, and compliant documentation.
Safety management  is a core part of frontline operations, helping organisations create safer workplaces and respond quickly when incidents occur. Staffbeat supports everything from crisis alerts, safety updates, and critical information sharing to incident and near-miss reporting, safety observations, and corrective actions. The platform also supports training and compliance activities that lead to certifications, ensuring that employees have the knowledge and documentation required to work safely and meet internal and external requirements.
Task management helps teams stay organised and ensures that important activities are completed on time and by the right people. Tasks can be assigned to individuals or teams, tracked through to completion, and supported with deadlines, instructions, photos, and documentation, creating transparency, accountability, and a more efficient way of working across sites and shifts.
Staffbeat makes everyday work simpler by bringing important information, tasks,a and tools closer to the employee. Daily priorities can be highlighted in a task bar, while a calendar view provides an overview of upcoming activities and events. A flexible tile-based layout gives quick access to key tasks and frequently used functions in both Staffbeat and connected business systems, such as time registration, helping employees spend less time searching and more time getting work done.

Leadership

Staffbeat is an AI-first platform designed to improve business performance by increasing employee engagement, productivity, and alignment across manufacturing and other deskless industries. It strengthens the connection between people and operations, enabling leaders at all levels to see tangible and measurable results from their efforts.

The platform directly links employee engagement to success, fostering a stronger, more motivated workforce, and:
Increased performance, evident in improved productivity and higher quality of work.
Reduced staff turnover, achieved by bolstering employee loyalty to the company.
Decreased absenteeism, fostered by promoting wellbeing, enhancing job satisfaction, and improving morale.
Enhanced safety and reduced workplace incidents through focused training and heightened safety awareness. 

Staffbeat is an AI-first platform built for organisations with frontline employees. It helps leaders improve communication, engagement, and execution by bringing information, learning, workflows, and support together in one place.

By removing language barriers, simplifying access to knowledge, and making it easier for employees to contribute and stay informed, Staffbeat helps organisations improve productivity, safety, quality, and retention.

The result is a more connected workforce, faster adoption of change, and better business outcomes across sites, shifts, and teams.

Features

Frontline employees keep organisations running, yet they are often expected to navigate fragmented information, paper-based processes, and multiple disconnected systems while staying focused on the job at hand.

Staffbeat brings communication, learning, workflows, and support together in one intuitive platform designed specifically for deskless work. Information becomes easier to find, tasks easier to complete, and support easier to access – in the employee’s preferred language and directly in the flow of work.

The result is a more connected, informed, and productive workforce across sites, shifts, teams, and roles.

Staffbeat provides easy access to:

Internal Communication

The platform enables targeted communication to make it as relevant and engaging as possible, ensuring a smooth flow of information across the organisation and between colleagues.

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Posts in feeds

Helping everyone understand the company’s mission, goals, and values.

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Team WALLS

Employees join different teams based on their role or interests.

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Interactive engagement

While content is published centrally, employees can interact with it through likes, comments, and shares. 

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Instant messaging

Provides a seamless communication channel, perfect for both one-on-one interactions and group discussions.

Knowledge Sharing

Acting like an easily accessible user-friendly intranet, simplifying access to information for employees.
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manuals

Crucial to ensure that employees understand their responsibilities and functionalities.

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guidelines

Set of rules or instructions that are given to tell employees how to do something.

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handbooks

Contains instructions or advice about how to do something or the most important and useful information about a subject.

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Procedures

Offer steps or instructions for how to complete a project or task in the office. 

Feedback & Insights

Offer employees the opportunity to express their opinions and contribute to new ideas in a structured and engaging manner.
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Employee briefings

Via posts in feeds, covering various subjects such as announcements, policy updates, and alerts.

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surveys

Great ways for ideation and to gather feedback 
on employee-related topics.

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polls

Polls make it easy to gather instant feedback, involve employees in decisions, and quickly understand sentiment across sites, and shifts.

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forms

Can be easily accessed and filled out, after which they are automatically forwarded to the appropriate recipient.

Learning & Training

Employees participate in learning sequences where they enhance their skills through content in various formats such as text and video, which can be combined with classroom sessions and on-the-job training.
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tests

Intended to measure and check the quality, performance, or reliability 

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Onboarding

Carefully structured programmes for new employees or transitioning existing staff to new roles within the company.

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certifications

Serving as internal documentation and evidence for third parties like authorities. 

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Progress tracking

Included to ensure continuous improvement and adherence to industry standards and legal requirements.

Meetings & Events​

Sync automatically with Outlook and Google calendars, streamlining planning for all and enhancing communication and inclusivity through feedback, making activities more tailored and engaging for everyone. 
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Online

Use various tools to host virtual webinars, meetings and any other upcoming activities, big and small.

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Offline

Conferences, symposiums, and workshops organised by company or management.

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Private

Only people who are invited can see the event description, photos, posts and videos. 

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Public

Anyone in the company can see event details and join it.

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