Version 2.0
Introduction
Staffbeat ApS (‘Staffbeat’, ‘we’, ‘our’ or ‘us’) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose and protect personal data when you visit our website, communicate with us, use the Staffbeat platform, including our web and mobile applications, or otherwise interact with our services. We process personal data in accordance with applicable data protection laws, including the GDPR.
Who We are
Staffbeat ApS
Frydenlundsvej 30
2950 Vedbæk
Denmark
CVR No. 44544814
Email: info@staffbeat.net
Support and privacy enquiries: support@staffbeat.net
Personal Data We Collect
We may collect and process contact and identification information, professional and employment-related information, account and profile information, communications and correspondence, content submitted through the platform, learning and training information, survey and engagement information, technical, device and usage information, and other information required to provide, maintain, support and secure our services. The specific information collected depends on the services used and how our customers configure the platform.
How We Use Personal Data
Legal Basis for Processing
Where required by law, we process personal data based on performance of a contract, compliance with legal obligations, legitimate interests, or consent where consent is required.
Customer Data Processed Through the Platform
When organisations use the Staffbeat platform, the organisation acts as the Data Controller and Staffbeat acts as the Data Processor. Staffbeat processes customer data solely on behalf of and under the documented instructions of the customer. Further information is available in our Data Processing Agreement.
Artificial Intelligence Features
Certain features of the Staffbeat platform may utilise artificial intelligence technologies to support functionality such as translation, summarisation, content generation, search assistance, communication support and other user-requested services. Staffbeat may utilise Microsoft Azure OpenAI Services and other carefully selected service providers to deliver AI-powered functionality. Appropriate contractual, organisational and technical safeguards are implemented to protect personal data and ensure compliance with applicable data protection laws.
Sharing Personal Data
We may share personal data with trusted service providers, professional advisers, regulatory authorities and other parties where necessary to provide our services, protect our rights, comply with legal obligations or fulfil contractual commitments. We do not sell personal data.
Subprocessors
Staffbeat uses carefully selected subprocessors to support the delivery, operation, support and security of our services. An up-to-date list of authorised subprocessors is available on our website.
International Transfers
Where personal data is transferred outside the European Economic Area (EEA), Staffbeat implements appropriate safeguards in accordance with applicable data protection laws, including Standard Contractual Clauses or other approved transfer mechanisms where required.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes and enforce agreements. Customer Data is retained in accordance with customer instructions and applicable contractual arrangements. Following termination of the services, Customer Data will normally be retained for up to ninety (90) days unless otherwise instructed by the customer or required by applicable law.
Security Measures
Staffbeat maintains appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. Additional information regarding our security practices is available upon request.
Your Rights
Subject to applicable law, you may have rights including access, rectification, deletion, restriction of processing, objection, portability, withdrawal of consent and the right to lodge a complaint with a supervisory authority.
Cookies
Our website may use cookies and similar technologies to improve functionality, analyse website performance and enhance user experience. Please refer to our Cookie Policy for further information.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page together with the updated revision date.
Contact Us
Staffbeat ApS
Frydenlundsvej 30
2950 Vedbæk
Denmark
Email: info@staffbeat.net
Support and privacy enquiries: support@staffbeat.net